How to Write a Letter Requesting a Change in Working Hours
How to Write a Letter Requesting a Change of Work Schedule
Writing a request for a change in working hours can be intimidating, as you want to ensure you have the right content. This guide will provide you with the necessary steps to create a compelling letter that shows respect for your job and a willingness to change: How to write a letter requesting a change in working hours
Identify your needs.
The first step in requesting a change in your work schedule is to identify what days and times you need to have the changes. It is essential to clearly express your needs so that the company knows exactly what changes you are requesting. This information should be considered when drafting your letter.
Make a List of the Benefits to Your Employer Associated With Your Request.
When drafting your letter to request a work schedule change will significantly help your employer to know that the benefits of the request will be contagious. You can list most or all of the benefits derived from the change in your schedule so that it is clear that your needs are not self-serving and you are committed to the organisation. This may include improvements in workflow, increased productivity and loyalty to the company.
Use an Official Letter Writing Format.
Be sure to follow an official format for writing your application letter. Start by clearly identifying the employer’s details, such as name, title and address, as well as your own. Mention who you are and why you request a change in your working hours. Then use short sentences to clearly explain the benefits to the organisation if your change of hours is approved. End with good wishes in a very professional tone.
Clearly state the Purpose of your Request in the Letter.
In your letter of request, focus on the exact purpose of the request. If you wish to work later, explain the reasons why this would be a good idea for your company’s interests to be served. For example, indicate that you would take on additional responsibilities and extend your availability to the public during previously non-open hours.
Close the Letter in a Diplomatic and Politically Correct manner.
Finally, it is imperative to thank the recipient of the letter and not to take anything for granted. You should remind them of their decision in the last schedule change while acknowledging the decision they are about to make. This will help motivate them to consider your request favourably by having a grateful tone both in your letter and during the interview.
