Handling a work inspection

Labor consulting is essential for any company that wants to keep up with the complexities of today's working world.

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What is a Labor Inspection?

What can the inspector evaluate?

A labor inspection is an administrative action carried out by public officials to verify whether a company is complying with its labor obligations, social security regulations, occupational risk prevention measures, and other workplace-related rules.

It may be a routine inspection, an investigation following a complaint, or a check related to public subsidies, temporary layoffs (ERTEs), or subsidized hiring practices. The company must cooperate, provide the required information, and, above all, demonstrate that everything is in order.

What can the inspector evaluate?

The actions of the Labor Inspectorate can vary in scope depending on the case. Some focus on a specific aspect (such as contracts or working hours), while others are more general. Among the most common issues they review are:

Registration and contributions of workers to Social Security.
Types of contracts and compliance with their regulations.
Recording of working hours and overtime.
Prevention of occupational risks.
Situations of foreign workers.
Subcontracting and illegal transfer of workers.
Correct application of the collective agreement.
Salary perceptions, payrolls and payments.

The inspector may request access to documents, interview employees, and require explanations from the legal representative. Being well-advised makes the difference between a routine visit and a serious problem.

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Management and advice in the face of labor inspections

What can we do for you at Asesoría Orihuela Costa?

At Asesoría Orihuela Costa, we have successfully managed numerous labor inspections. We know how to proceed at each stage, what documentation is essential, and how to respond correctly to avoid penalties. Our labor inspection management service includes:

Preventive advice: Review of documentation and detection of possible irregularities before receiving an inspection.
Accompanying the inspector during the visit, either in person or through an electronic request.
Review and preparation of all requested information.
Representation before the Inspection and drafting of response documents.
Technical defense in case of proposed sanctions or violation reports.
Corrective action plan to correct errors and prevent recurrence.

Our goal is for you to pass the inspection without complications and, if problems are detected, to resolve them quickly and efficiently.

Common mistakes that can cost you a penalty

Many companies, usually without malicious intent, make administrative errors that can result in significant fines. Some of the most frequent mistakes are:

Failure to correctly record employee entry and exit times.
Hiring staff without registering them with Social Security in a timely manner.
Improper use of temporary contracts.
Do not submit copies of contracts to the SEPE (State Public Employment Service).
Not having up-to-date risk assessments.
Failure to keep employment documentation for the required periods.

These mistakes are avoidable with good management and expert advice that keeps you up-to-date. At our office, we help you prevent them before they become a problem.

What happens after an inspection?

When the inspection is complete, the official can issue several types of resolutions. If everything is in order, the case is closed without incident, but if irregularities are detected, a sanctioning procedure or a formal request for compliance can be initiated.

Having the support of the Asesoría Orihuela Costa team can be crucial. We prepare arguments, provide evidence, and negotiate with the administration to defend you. In many cases, a sound technical response avoids penalties or significantly reduces their amount.

Furthermore, if it becomes necessary to pursue legal action, our employment lawyers can handle your case and guide you through the entire process.

We have been advising for over 14 years

Defending the interests of our clients before the administration

How to prepare for a workplace inspection?

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Although many companies don’t do it until they receive a notification, it’s ideal to always have your documentation in order and up-to-date. Below is a list of key aspects you should always have prepared:

Employment contracts and their extensions.
Social Security registrations.
Signed payroll receipts.
Proof of payments and quotes.
Schedules, work calendars and timekeeping.
Risk assessment and preventive measures.
Delegation of functions in prevention.
Guest books, if they exist.

Having these documents organized and available at the right time can make the difference between a quick process and a prolonged investigation with legal consequences.

Why trust Asesoría Orihuela Costa?

We are a close-knit, efficient consultancy with real-world experience in managing labor inspections. We have worked with companies of all sizes and sectors, and we understand how the administration operates in these processes.
What sets us apart is our ability to act quickly, resolve specific problems, and anticipate potential complications. We don’t just prepare paperwork: we actively advocate for our clients, explain each step clearly, and offer practical solutions.

Furthermore, our involvement doesn’t end with the inspection. If we identify areas for improvement, we propose an action plan to strengthen your regulatory compliance and reduce future risks.

What if you've already received a traffic violation notice?

Many traffic violation notices can be appealed, especially if there are errors in interpretation, a lack of evidence, or excessive formalism on the part of the inspector. Our team analyzes your case, assesses the options, and drafts strong arguments based on case law and current regulations.

In some cases, it is possible to negotiate reduced penalties or replace them with commitments to improvement. In others, we recommend taking legal action if there is sufficient grounds to challenge the decision.

Specialists in workplace inspections

Can we help you?

If you’ve received a notification from the Labor Inspectorate or simply want to be prepared, count on us. At Asesoría Orihuela Costa, we help you navigate the process with confidence and professional support.