Social insurance

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Social Security Management for Companies

Social security contributions are an essential part of business and labor management, as they guarantee benefit coverage for employees and their families. Understanding how they work, when social security payments are due, and what implications they have for the company is key to avoiding penalties and optimizing resource management.

What is social security? Why is it important?

Social security contributions are the payments made by both employees and employers to the Social Security system to finance benefits related to retirement, temporary disability, maternity, unemployment, and occupational accidents and illnesses. In a company, these contributions are a legal obligation and form part of each employee’s labor costs.

Failure to pay social security contributions in a company can result in penalties and surcharges that affect the business’s financial stability. Therefore, it is essential to maintain rigorous control over contributions and ensure they are paid on time and correctly.

When are social security contributions paid?

Social security contributions are paid monthly. Companies must pay their social security contributions within the first few days of the month following the contribution period; that is, January’s social security contributions are paid in February, and so on.

To comply with this obligation, companies must submit their contribution statement through the RED System, a communication channel with the General Treasury of Social Security (TGSS) that allows for the electronic management of contribution payments.

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Social Security Management Services for Companies and SMEs

How much is paid in social security contributions for a worker?

The amount of social security contributions for an employee varies depending on several factors, such as the type of contract, the contribution base, and any applicable bonuses or reductions. Generally speaking, the contribution is split between the employee and the employer.

Employee contribution: It is deducted from their payroll and is allocated to common contingencies, unemployment, professional training and, in some cases, voluntary improvements.
Employer's contribution: This is the percentage that the company assumes based on the employee's contribution base. It includes common contingencies, workplace accidents, unemployment, vocational training, and the Wage Guarantee Fund (FOGASA).

To find out how much social security is paid for an employee, it is necessary to consult the current contribution bases and rates, which vary each year and according to the applicable Social Security scheme.

Optimize Social Security Management in your SME

Having a social security management service is a key pillar for the proper functioning of any company. For SMEs, it can be a complex and overwhelming process due to constantly updating regulations and the need to comply with labor obligations flawlessly. Efficient management not only avoids penalties but also optimizes labor costs and ensures better relationships with employees and public administrations.

In this context, having social security experts allows small and medium-sized enterprises to delegate these tasks to professionals. From registering and enrolling employees with Social Security to preparing payroll, contributions, and processing terminations or dismissals, specialized advice helps avoid problems and keep everything in order.

Proper management of these aspects allows SMEs to focus on their growth, leaving compliance with their legal responsibilities in the hands of experts. Furthermore, professional advice can identify opportunities to optimize salary costs through bonuses and subsidies available for different types of contracts.

What happens if they are not paid on time?

If a company fails to pay social security contributions within the established deadline, it faces a surcharge that may vary depending on the length of the delay:

A 10% surcharge will be applied if payment is made within the first calendar month following the due date.
A 20% surcharge will be applied if payment is made after that period.

Furthermore, failure to pay social security contributions can result in financial penalties and the inability to access bonuses or reductions in contributions. Meeting deadlines is crucial to avoid these additional costs.

Specialists in Social Security for Companies

At Asesoría Orihuela Costa, we specialize in managing Social Security contributions for SMEs and the self-employed. Our experience allows us to offer solutions tailored to each company, ensuring compliance with current regulations and optimizing administrative processes.

We handle the entire process, from registering companies and employees to drafting employment contracts, filing Social Security contributions, and providing guidance in labor inspections. We also assist our clients with managing sick leave, dismissals, and other Social Security-related procedures, guaranteeing that everything is in order to avoid legal and administrative issues.

Our team undergoes continuous training to stay up-to-date with changes in labor and Social Security legislation, thus offering a current and reliable service. Thanks to our close relationship with our clients and extensive experience, we provide personalized advice that empowers them to make strategic decisions with confidence.

If you’re looking for peace of mind and efficiency in managing your company’s Social Security contributions, Asesoría Orihuela Costa takes care of everything.