Don't wait any longer,
we help you
Leave us your details and we'll get in touch with you, no strings attached
Management of employee registrations and terminations
Importance of proper internal management
Managing employee onboarding and offboarding is a key aspect of labor administration. Understanding the procedures, deadlines, and legal obligations is essential to avoid penalties and ensure an efficient and compliant employment relationship. Failure to properly complete these processes can lead to legal and financial problems for both the company and the employee.
Our team will help you manage your employees’ onboarding and offboarding, ensuring these procedures are carried out promptly and in accordance with current legal requirements.
Employee onboarding management
Registering an employee is a mandatory requirement for formalizing their employment with a company. This procedure is carried out with the Social Security Administration and must be completed before the employee begins working.
What is the procedure?
- Obtain the affiliation number: If the worker has never been registered with Social Security, the company must request their affiliation number.
- Reporting the registration: You must submit form TA.2/S to the General Treasury of Social Security (TGSS) or complete the procedure through the RED system.
- Employment contract: Sign the contract and notify the State Public Employment Service (SEPE) within a maximum period of 10 working days.
- Registration with the mutual insurance company: The company must register the worker with a mutual insurance company collaborating with the Social Security system for occupational risk coverage.
- Document Registration and Storage: Maintain document control to facilitate audits and reviews.
Deadlines and sanctions
- Registration must be completed before the start of the worker's employment.
- In case of non-compliance, the company may face fines ranging from 626 to 6,250 euros depending on the severity of the infringement.
We have been advising for over 14 years
Defending the interests of our clients before the administration
Employee leave management
Managing the deregistration of an employee from Social Security is a necessary procedure when the employment relationship ends, whether due to dismissal, voluntary resignation, contract termination, or any other legally established cause.
What is the procedure?
- Notification to the employee: The company must communicate the termination decision and, if applicable, comply with the notice period established in the collective agreement.
- Application for deregistration from Social Security: Form TA.2/S must be submitted through the RED system or in person at the TGSS.
- Settlement and final settlement: The company is obliged to pay the outstanding amounts (salary, unused vacation, extra payments, compensation, if applicable, etc.).
- Notify the SEPE of the termination: If the worker is entitled to unemployment benefits, the company must notify the termination and provide the company certificate.
Deadlines and sanctions
- The termination of employment must be communicated within three days of the end of the employment relationship.
- If the company does not report the issue in time, it could be fined between 60 and 625 euros.
Registrations and cancellations of self-employed workers
Self-employed workers must also manage their registrations and cancellations with Social Security through the Special Regime for Self-Employed Workers (RETA).
Self-employed registration management
- Tax Registration: Using form 036 or 037 at the Tax Agency.
- Registration in the RETA: This is done at the Social Security office.
- Choice of contribution base: Depending on the expected income.
Self-employed workers' sick leave management
- Notify the Tax Office and the RETA (Special Regime for Self-Employed Workers) of your deregistration.
- Settle outstanding taxes.
- Request cessation of activity if applicable.
Orihuela Costa Consulting: your ally in labor management
We offer a comprehensive payroll management service for companies and the self-employed.
We understand that the procedures related to employee registrations and terminations can be complex and that any administrative error can lead to penalties. Our team of experts guides you through every step of the process, ensuring regulatory compliance and optimizing your personnel management.
We handle the processing of registrations and terminations with Social Security, contract management, advice on dismissals and severance pay, and answering questions about contributions and benefits.
Our commitment is to offer you an efficient, streamlined, and hassle-free service so you can focus on growing your business.
Payroll management
We handle your payroll management accurately and on time, ensuring compliance with legislation and the well-being of your employees.
Social insurance
Protect your future and that of your company with our social security services. We help you manage your well-being and that of your team with professionalism and confidence.
Employment contracts
We help you manage your employment contracts in a clear and legal manner, guaranteeing compliance with regulations and the protection of your company and employees.
Dismissal Management
Trust us for efficient and legal dismissal management. We offer you the necessary support to handle these processes safely and with peace of mind.
Worker inspections
Avoid surprises with our workplace inspections. We help you comply with labor regulations and ensure the well-being of your company and employees.
Management of disability reports
We manage your disability claims quickly and efficiently, ensuring compliance with regulations and the well-being of your employees at all times.
Don't wait any longer and contact us
It doesn't matter the size of your business, the volume of your income, or what services you need.