Management of temporary disability reports

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What is a temporary disability certificate?

Temporary incapacity (TI) is a situation in which an employee is temporarily unable to perform their job due to a common illness, workplace accident, occupational disease, or non-work-related accident. Its proper management is crucial for both the employee and the company, as it directly affects the administrative, financial, and legal obligations of both parties.

At Asesoría Orihuela Costa, we help companies fulfill the requirements arising from a work incapacity report, in accordance with current legislation.

Temporary disability management for companies

A temporary incapacity certificate is the official document that certifies that a worker is on sick leave. This certificate is issued by a doctor in the public health system or by a doctor from the mutual insurance company, depending on the type of contingency. There are different types of certificates:

Medical leave certificate: issued when the employee begins their period of incapacity.
Confirmation certificates: issued periodically for the duration of the leave.
Medical discharge certificate: issued when the employee is fit to return to work.

These documents must be submitted to the company and Social Security on time so that the corresponding financial benefits can be processed.

Obligations of the employee and the company

Employee obligations

Since 2023, medical certificates no longer need to be physically submitted by the employee; the system itself communicates them electronically to Social Security and the company through the RED system. However, the employee must continue to inform the company of their situation.

Company obligations

Communicate to Social Security the data necessary for the management of IT through the RED system.
Make the corresponding payments if you are on a delegated payment scheme.
Keep proper track of the duration of sick leave and confirmation reports.
Avoid errors or omissions that could affect the worker's receipt of the subsidy.

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Types of temporary disability and their management

Common illness or non-work-related accident

The sick pay benefit begins on the fourth day of sick leave.
From the 4th to the 15th, the company pays.
From the 16th onwards, it is taken over by Social Security or the mutual insurance company, as the case may be.
The company must continue to manage the reports and send the information through the RED system.

Work accident or occupational disease

Correctly identifying the contingency is essential to avoid payment delays or subsequent claims.

Consequences of poor management of IT reports

Improper handling of sick leave reports can have very negative consequences for the company:

Sanctions against the company for failure to meet deadlines or errors in communications.
Delays in the collection of benefits for the worker.
Loss of entitlement to subsidy in some extreme cases.
Labor disputes arising from lack of information or malpractice in the processing.

Having professional support to manage these situations helps reduce errors and ensure correct application of current regulations.

We have been advising for over 14 years

Defending the interests of our clients before the administration

Management of work incapacity reports

The importance of digitization in parts management

In recent years, the digitization of administrative processes has simplified the management of temporary disability. Today, tools such as the RED and SILTRA systems allow for:

This means that companies must have qualified personnel or delegate these tasks to a specialized consultancy that stays up-to-date with legislative and technological changes.

Why trust Asesoría Orihuela Costa to manage your IT parts?

Can we help you?

At Asesoría Orihuela Costa, we understand that managing sick leave may seem like a routine task, but it actually involves a great deal of responsibility. It’s not just about meeting deadlines, but about protecting the rights of both the employee and the company.
We offer comprehensive and personalized management of temporary disability claims, tailored to the size and needs of your company. Our team handles:

Monitoring and tracking of medical reports from initial assessment to discharge.
Electronic communication with Social Security through the RED system.
Coordination with mutual insurance companies and medical services to resolve any issues.
Advice in cases of complex returns to work, repeated absences, or medical inspections.
Preparation and submission of accident reports through the Delt@ system, if necessary.

Furthermore, we help you keep your employees informed, answer questions about financial assistance, and prevent errors that could lead to penalties.

Our philosophy is based on close collaboration, efficiency, and trust. We work with our clients so you can focus on growing your business while we handle the administrative side, with complete security and rigor.