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    Plazos para pagar el IVA

    Deadlines for paying VAT charged to companies in Spain

    Value Added Tax (VAT) is an indirect tax levied on the sale of products and the provision of services. We will look at the deadlines for submitting VAT and the various forms to be submitted.

    Company tax obligations

    All businesses, whatever their size or sector of activity, are required to file a VAT return. VAT obligations in Spain are managed by the Spanish Tax Agency and correct compliance is essential to avoid penalties or surcharges.

    VAT returns must be filed at a frequency that depends on the type of business and its annual turnover. In general, there are three types of return periods:

    • Quarterly: most businesses declare VAT on a quarterly basis.
    • Monthly: applicable to large companies with an annual turnover in excess of €6,010,121.04.
    • Annual: The annual VAT summary is made using form 390.

    Types of VAT returns: forms 303 and 390

    In Spain, businesses must complete two types of return:

    • Form 303: this is the VAT self-assessment and is filed quarterly or monthly.
    • Form 390: this is the annual summary of all VAT transactions carried out during the year. This form provides a breakdown of input and output transactions and taxes.

    These two forms are essential for complying with tax obligations and reflecting the company’s economic activity. While form 303 includes the periodic settlement, form 390 summarises the entire tax year and ensures that the information declared is consistent.

    Deadlines for filing Form 303 (quarterly tax return)

    Companies filing their VAT returns on a quarterly basis must comply with the following deadlines:

    • First quarter: from 1st to 20th April.
    • Second term: 1-20 July.
    • Third quarter: 1st to 20th October.
    • Fourth quarter: 1st to 30th January of the following year.

    If the last day for filing falls on a non-business day (Saturday, Sunday or public holiday), the deadline is extended to the next business day. It is important to note that these dates are fixed and that any delay may result in penalties, including surcharges and fines. To avoid this, businesses are advised to plan ahead and use automated accounting systems.

    Deadlines for filing Form 303 (monthly tax return)

    Large companies and those registered in the Monthly VAT Refund Register (REDEME) must file Form 303 on a monthly basis. In these cases, the filing deadlines are as follows:

    • Monthly return: from the 1st to the 20th of each month, corresponding to transactions carried out during the previous month.

    This monthly declaration allows businesses to manage VAT in a more flexible way, adapted to their volume of transactions. Businesses that opt for REDEME can request monthly refunds of input VAT, thereby improving their cash flow.

    Presentation of form 390 (annual summary)

    Form 390 is the annual VAT summary and must be filed at the end of the year. This form brings together all the VAT data corresponding to transactions carried out during the year and gives the tax authorities a complete overview of the company’s activity. The deadlines for filing Form 390 are as follows:

    • Form 390: from 1 to 30 January of the year following the tax year.

    This form must coincide with the sum of all the quarterly or monthly returns filed during the year. In the event of a discrepancy, the tax office may request additional information to clarify any inconsistencies.

    Annual summary declaration of transactions with third parties (form 347)

    Form 347 is another important tax obligation for companies in Spain. This form covers all transactions with third parties where the annual total exceeds 3,005.06 euros (including VAT). Although it is not directly part of the VAT statement, it is an informative declaration that enables the tax authorities to check the consistency of the transactions declared on forms 303 and 390. The deadline for submitting form 347 is as follows:

    • Form 347: from 1 to 28 February of the following year.

    Tips for complying with VAT obligations

    • Automate accounting processes: use accounting software that enables VAT returns to be calculated and submitted automatically.
    • Controlling cash flow: businesses can be affected by VAT payments. Cash flow management ensures that the necessary funds are available to cover tax obligations.
    • Periodic review: Regularly review returns and compare them with accounting records.
    • Specialist advice: a tax adviser can help identify deductions, optimise the tax burden and avoid errors that could result in penalties.

    Asesoría Orihuela Costa: experts in taxation for companies

    At Asesoría Orihuela Costa we offer a comprehensive tax advice service for businesses, ensuring compliance with all VAT and other tax obligations. We specialise in tax planning, timely filing of returns and optimising the tax burden of each company.

    If you have questions about VAT filing deadlines or need assistance in complying with your tax obligations, our team of experts is ready to help.