{"id":45557,"date":"2025-07-08T05:14:59","date_gmt":"2025-07-08T05:14:59","guid":{"rendered":"https:\/\/www.asesoriaorihuelacosta.com\/?p=44101"},"modified":"2025-10-08T15:10:33","modified_gmt":"2025-10-08T15:10:33","slug":"how-can-i-claim-a-vat-refund","status":"publish","type":"post","link":"https:\/\/www.asesoriaorihuelacosta.com\/en\/how-can-i-claim-a-vat-refund\/","title":{"rendered":"How can I claim a VAT refund in Spain?"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"45557\" class=\"elementor elementor-45557\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-15788c3f elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"15788c3f\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1fb2ddac\" data-id=\"1fb2ddac\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-490ea9a4 elementor-widget elementor-widget-text-editor\" data-id=\"490ea9a4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\n<p><\/p>\n\n\n\n<p><\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-97ff634 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"97ff634\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b850293\" data-id=\"b850293\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-16bb50f elementor-widget elementor-widget-text-editor\" data-id=\"16bb50f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The <strong>VAT refund<\/strong> is a very important issue for businesses and the self-employed.<\/p>\n<p>In extreme cases it can mean the viability of a business.<\/p>\n<p>For a tax consultancy such as Asesoria Orihuela Costa it is our daily bread and we are used to requesting hundreds of VAT refunds from the <strong><a href=\"https:\/\/sede.agenciatributaria.gob.es\/Sede\/inicio.html\" rel=\"noopener\">AEAT<\/a><\/strong>.\u00a0<\/p>\n<p>I always say that you should not abuse and ask for money from the tax authorities if it is not justified. VAT is both a simple and complex tax.<\/p>\n<p>If you charge VAT, you can deduct VAT. If you do not charge VAT, you cannot deduct VAT;<\/p>\n<p>In this article, we will explain how to apply for a VAT refund.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-b2bb3a0 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"b2bb3a0\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-f5d0912\" data-id=\"f5d0912\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2057f42 elementor-widget elementor-widget-heading\" data-id=\"2057f42\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What is VAT?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-d5ff201 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"d5ff201\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2413970\" data-id=\"2413970\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c885a5e elementor-widget elementor-widget-text-editor\" data-id=\"c885a5e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>OK, yes, for a lot of people this is an obvious question but as the article is not made with artificial intelligence I prefer to make it clear from the beginning.<\/p>\n<p>You have to bear in mind that VAT is a European tax and in many countries VAT does not exist.<\/p>\n<h3>VAT is the Value Added Tax.<\/h3>\n<p>VAT is a tax for the final consumer, the customer who does not carry out an activity and cannot deduct VAT.<\/p>\n<p>We say final customer because VAT is paid and deducted at all commercial stages of sale or supply of services, until it reaches the last customer for whom VAT cannot be deducted.<\/p>\n<p>And I wonder why VAT is not eliminated for intermediaries and only paid by the end customer?<\/p>\n<p>We would be out of work.<\/p>\n<p>In principle all businesses and self-employed persons can deduct VAT if it is related to their activity, unless they carry out an activity that is exempt from VAT such as doctors, teachers, health activities, etc. who, as they do not charge VAT, cannot deduct VAT.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-1618e3c elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1618e3c\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-197c898\" data-id=\"197c898\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3e4d1c6 elementor-widget elementor-widget-heading\" data-id=\"3e4d1c6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Who can apply for a VAT refund?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-bc0dba5 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"bc0dba5\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-4e0ac61\" data-id=\"4e0ac61\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-d8a6a05 elementor-widget elementor-widget-text-editor\" data-id=\"d8a6a05\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In the exercise of their activity, any company or self-employed person who is subject to VAT can apply for a VAT refund;<\/p>\n<p>However, there are sometimes complex mechanisms to follow for people starting a business.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-0a73e40 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"0a73e40\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-37b1132\" data-id=\"37b1132\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ba22250 elementor-widget elementor-widget-heading\" data-id=\"ba22250\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What does it mean to be subject to VAT?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-0c1f77f elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"0c1f77f\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-cc70520\" data-id=\"cc70520\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2cc6edd elementor-widget elementor-widget-text-editor\" data-id=\"2cc6edd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Activity subject to VAT<\/h3>\n<p>An activity subject to VAT means that the law considers that VAT must be charged on that activity and as a businessman, you are the taxable person and you must invoice with VAT and pay it to the tax authorities;<\/p>\n<h3>Activity not subject to VAT<\/h3>\n<p>It is an activity which, according to the law, VAT is not chargeable due to the very nature of the transaction itself. In other words, the transaction is not a taxable event for VAT.For example, the rental of flats to individuals is not subject to VAT.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-558f641 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"558f641\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3899333\" data-id=\"3899333\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ec2dc0b elementor-widget elementor-widget-text-editor\" data-id=\"ec2dc0b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3 style=\"text-align: center;\">Remember, a <span style=\"color: #0000ff;\">taxable person<\/span> is the self-employed, company or entity obliged to pay VAT in the treasury<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-f126c28 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f126c28\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-30a9ab2\" data-id=\"30a9ab2\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3964cff elementor-widget elementor-widget-heading\" data-id=\"3964cff\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What requirements must be met for an invoice to be deductible?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-3695293 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3695293\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2de2ef6\" data-id=\"2de2ef6\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9615e71 elementor-widget elementor-widget-text-editor\" data-id=\"9615e71\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Watch out, because this question has a trap.<\/p>\n<p>The Treasury is very strict with the rules and criteria of VAT deductibility.<\/p>\n<p>And through a requirement or a tax inspection you can say that the VAT you have requested in the VAT refund is not deductible.<\/p>\n<p>In general, for VAT paid in the exercise of your activity to be deductible, you must meet 5 requirements:<\/p>\n<ul>\n<li>Be registered\/registered in finance<\/li>\n<\/ul>\n<p>The high registration in the treasury is done using the 036 model<\/p>\n<ul>\n<li>To have a bill<\/li>\n<\/ul>\n<p>An invoice is an accounting document that has to meet certain requirements. In this article we tell you what <a href=\"https:\/\/www.asesoriaorihuelacosta.com\/en\/formal-requirements-invoice\/\" target=\"_blank\" rel=\"noopener\">formal requirements an invoice must have.<\/a><\/p>\n<ul>\n<li>The invoice is in the accounting<\/li>\n<li>That it is exclusive to the activity<\/li>\n<li>That is necessary to obtain the income from the activity.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-010a1ea elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"010a1ea\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3ff0791\" data-id=\"3ff0791\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4034bb0 elementor-widget elementor-widget-heading\" data-id=\"4034bb0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How is VAT declared?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-1864da2 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1864da2\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-355b8b0\" data-id=\"355b8b0\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ad5d600 elementor-widget elementor-widget-text-editor\" data-id=\"ad5d600\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>There are two ways to declare VAT:<\/p>\n<ul>\n<li><span style=\"color: #0000ff;\">Every three months<\/span><\/li>\n<\/ul>\n<h3>Quarterly VAT return<\/h3>\n<p>To register an activity, you must communicate it to the treasury through form zero 036.<\/p>\n<p>By registering your activity in the treasury, you automatically have some obligations. In the case of VAT and unless your activity is exempt from VAT, you have the obligation to file VAT quarterly.<\/p>\n<p>The invoices issued and received are counted daily (tose that we are charging and those that we are paying).<\/p>\n<p>Quarterly we declare whether the VAT balance is positive or negative. If it is positive, we pay it to the hacienda and if it is negative we compensate it with the following quarter.<\/p>\n<h4>When is the quarterly VAT declared?<\/h4>\n<p><strong>Deadlines for the quarterly VAT return<\/strong><\/p>\n<ul>\n<li>April 20<\/li>\n<li>July 20<\/li>\n<li>October 20<\/li>\n<li>January 30 (of the following year)<\/li>\n<\/ul>\n<h4>How is quarterly VAT declared?<\/h4>\n<p>We have to present the 303 form online through the treasury website at this link.<\/p>\n<p>You will have to have a digital certificate or a mobile key.<\/p>\n<p>Asesoria Orihuela Costa is a social partner of the tax agency and can submit quarterly VAT returns for third parties.<\/p>\n<p>Logically, we have our own digital certificate.<\/p>\n<ul>\n<li><span style=\"color: #0000ff;\">Monthly<\/span><\/li>\n<\/ul>\n<h3>Monthly VAT return<\/h3>\n<p>The invoices received and issued are put into the accounting and are declared monthly.<\/p>\n<p>To be in the monthly refund system, you must expressly request it from the treasury and it has to evaluate if your company really needs to make monthly declarations.<\/p>\n<p><span style=\"color: #ff0000;\">ATTENTION<\/span> this is a complex system, because to be in the ReDeMe (monthly refund system) you have to be in the SII (immediate information system) which is a system in which you have to provide \/ declare to the treasury the book records of invoices <span style=\"color: #ff0000;\">every four days.<\/span><\/p>\n<p><strong>What is a Register book?<\/strong><\/p>\n<p>It is simply a list of invoices with the data that the Treasury asks us for.<\/p>\n<p>In the monthly evolution system there are usually companies that pay a lot of VAT, but do not charge, for example, companies that sell in Europe that sell in Europe and import from abroad.<\/p>\n<p><span style=\"color: #3366ff;\">At Asesoria Orihuela Costa, we are experts in REDEME and SII.<\/span><\/p>\n<p>Do not hesitate to contact us if you want to register for the monthly VAT refund systems.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-4951877 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"4951877\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-6633794\" data-id=\"6633794\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2f8643c elementor-widget elementor-widget-heading\" data-id=\"2f8643c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">When is the VAT refund requested?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-eaa4c9f elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"eaa4c9f\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-f83734e\" data-id=\"f83734e\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-45b6187 elementor-widget elementor-widget-text-editor\" data-id=\"45b6187\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Request for quarterly VAT refund<\/h3>\n<p>As we have explained before, in the quarterly VAT, quarterly declarations are made and presented and <span style=\"color: #0000ff;\">only and exclusively<\/span> the refund is requested in the fourth quarter (January 30)<\/p>\n<p>If, for example, in the first quarter you get a negative legal result, you do not request a refund of VAT, but you will compensate it with the following quarter. And thus get to the fourth trimester.<\/p>\n<p>If the fourth quarter is also negative, you have two options, tar the refund or compensate it with the following year&#8217;s quarter.<\/p>\n<p><strong><span style=\"color: #ff0000;\">Very important<\/span><\/strong>: from the day after the end of the deadline for the VAT filing, the tax agency has <strong><span style=\"color: #ff0000;\">up to six months<\/span><\/strong> to pay you back.<\/p>\n<h3>Request for monthly VAT refund<\/h3>\n<p>Once you are registered in the ReDeMe and in the SII you will have to submit monthly declarations and although in the first months it takes a little longer between three and four months to return when it stabilises the thing usually returns to the month.<\/p>\n<p>It&#8217;s a little logical, the hacienda receives its invoices every four days, it has information almost in real time and that&#8217;s why it analyses and returns faster<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-1460de7 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1460de7\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2d91cef\" data-id=\"2d91cef\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-5409c29 elementor-widget elementor-widget-heading\" data-id=\"5409c29\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Tricks to request a VAT refund<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-6ed8b53 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6ed8b53\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-4755b9e\" data-id=\"4755b9e\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-213c20d elementor-widget elementor-widget-text-editor\" data-id=\"213c20d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Actually, there are no tricks to request a VAT refund, but there is a way to do things correctly<\/p>\n<p>For the Treasury to return the VAT, these are some key aspects:<\/p>\n<ul>\n<li><span style=\"color: #0000ff;\">Excel file<\/span><\/li>\n<\/ul>\n<p>When the Treasury asks for information to check if you are entitled to a VAT refund, the first thing you ask for are Excel files.<\/p>\n<p>That Excel file has to come with all the information and data you want to finance.<\/p>\n<p>Modern accounting programs incorporate them directly into you.<\/p>\n<p>But of course, you have to have and put the information in the accounting program.<\/p>\n<p>It is not reflected in the Excel to inform all these details.<\/p>\n<ul>\n<li><span style=\"color: #0000ff;\">Perfect invoice<\/span><\/li>\n<\/ul>\n<p>The invoice that they give you, you have to carry all the information that an invoice requires and the more specific the concept is the better.<\/p>\n<ul>\n<li><span style=\"color: #0000ff;\">Financial support of the invoice<\/span><\/li>\n<\/ul>\n<p>An invoice, after all, is just a document and anyone can make a false invoice. How many times have we heard that an entrepreneur has been sentenced for documentary forgery?<\/p>\n<p>The invoice has to be joined with a payment by bank transfer, direct debit and lately they already accept the Bizum as proof of payment.<\/p>\n<ul>\n<li><strong><span style=\"color: #0000ff;\">Never request VAT that is not <span style=\"color: #ff0000;\">exclusive and necessary<\/span> to obtain the income from the activity.<\/span><\/strong><\/li>\n<\/ul>\n<p>The Treasury puts a lot of emphasis on this and logically here comes the interpretation of each one for the customers. That expense is necessary and exclusive to the activity, such as a car trip to visit the client.<\/p>\n<p>But for finance it is not deductible, because as you show that in that visit to that client it has been to do something that enters the personal sphere.<\/p>\n<p>This is how complicated VAT is<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-81b556c elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"81b556c\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1a7d4fd\" data-id=\"1a7d4fd\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-bfb3697 elementor-widget elementor-widget-heading\" data-id=\"bfb3697\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Don't forget to apply for VAT paid in Europe<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-50ab02e elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"50ab02e\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b3235ee\" data-id=\"b3235ee\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9933ac8 elementor-widget elementor-widget-text-editor\" data-id=\"9933ac8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>VAT in the EU<\/h3>\n<p>As you know, the VAT incurred for goods or services acquired abroad cannot be deducted in the periodic VAT returns submitted in Spain.<\/p>\n<p>To recover the tax, if the VAT has been incurred in another EU country, its refund must be requested using the 360 form (along with a copy of the invoices justifying the amounted VAT), from the end of the quarter or year for which the refund is requested until September 30 of the following year.<\/p>\n<h3>Non-deductible expense<\/h3>\n<p>Well, don&#8217;t forget to submit your refund request on time.<\/p>\n<p>If you do not, in addition to losing the right to refund, the Treasury will not allow you to consider said VAT as a deductible expense in the Corporate Tax (IS).<\/p>\n<p>The Treasury considers that in this case a liberality occurs and, therefore, the expense is not deductible.<\/p>\n<p><strong>This is debateable<\/strong><\/p>\n<p>In any case, if your company can prove that it has done everything possible to recover the VAT and has not succeeded (for example, because the supplier has not sent the invoices or due to other situations of force majeure), do not conform to this criterion and defend the deduction in your IS of the VAT not recovered.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-da0275f elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"da0275f\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-85b98e1\" data-id=\"85b98e1\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-5305330 elementor-widget elementor-widget-heading\" data-id=\"5305330\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Summarising<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-8141596 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"8141596\" data-element_type=\"section\" data-e-type=\"section\">\r\n\t\t\r\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\r\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7fe8b46\" data-id=\"7fe8b46\" data-element_type=\"column\" data-e-type=\"column\">\r\n\t\t\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\r\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a0424a0 elementor-widget elementor-widget-text-editor\" data-id=\"a0424a0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>As we have commented, asking the treasury for money is a delicate task.<\/p>\n<p>Over the years we have gained experience to know who returns the hacienda and who inspects.<\/p>\n<p>Hacienda is a monster, they have a lot of very good and motivated people working who know very well what to do so if Hacienda starts to investigate it will get something for sure.<\/p>\n<p>If you follow our advice, they will almost certainly refund your VAT.<\/p>\n<p>Our experience says that with hacienda you have to be sincere and always tell the truth. In the end it will be benefitted<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<\/section>\r\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>The VAT refund is a very important issue for businesses and the self-employed. In extreme cases it can mean the viability of a business. For a tax consultancy such as Asesoria Orihuela Costa it is our daily bread and we are used to requesting hundreds of VAT refunds from the AEAT.\u00a0 I always say that [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":45607,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","inline_featured_image":false,"footnotes":""},"categories":[1,46],"tags":[],"class_list":["post-45557","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"featured_image_src":{"landsacpe":["https:\/\/www.asesoriaorihuelacosta.com\/wp-content\/uploads\/2025\/06\/devolucion-del-IVA-1140x445.webp",1140,445,true],"list":["https:\/\/www.asesoriaorihuelacosta.com\/wp-content\/uploads\/2025\/06\/devolucion-del-IVA-463x348.webp",463,348,true],"medium":["https:\/\/www.asesoriaorihuelacosta.com\/wp-content\/uploads\/2025\/06\/devolucion-del-IVA-300x169.webp",300,169,true],"full":["https:\/\/www.asesoriaorihuelacosta.com\/wp-content\/uploads\/2025\/06\/devolucion-del-IVA.webp",1920,1080,false]},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.7 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How can I claim a VAT refund in Spain? - Asesor\u00eda Orihuela Costa<\/title>\n<meta name=\"description\" content=\"VAT refund allows you to balance your company&#039;s cash flow. 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